A Quick Guide To Project Management Outsourcing


Written By Andrew Makar

Professional Cat Herder and an Agile Enthusiast with a keen interest in putting PM theory into actual practice.

Most business owners love outsourcing their tasks to project managers. It’s a concrete solution for your company if you’ve got a busy schedule. However, it’s essential to ensure the outsourced projects are managed effectively. If the project is mishandled, you’ll not get the desired results. It’s a risky step, hence the need to think it through.

On this account, it’s necessary to look at all that entails project management outsourcing. Here’s a quick guide:

  1. Security Measures

One reason most companies are reluctant to outsource project managers is the fear of exposing their businesses to malicious activities. Remember, you give the outsourced workers access to your projects that could be the company’s backbone. It means they might gain access to vital information. However, you can beef up your security through CPcyber outsourced SOC services.

With such measures in place, you can monitor, prevent and detect threats. The beauty of such services is that the rates are affordable and strengthen your IT infrastructure against security threats.   

Moreover, a managed cybersecurity service provides vast expertise to help you beat emerging threats. Remember, hackers work around the clock to innovate new ways to steal data, and it takes equal effort to subvert the crimes.

  1. Tracking Outsourced Projects

It’s not enough to assign the project to someone and cut links. You must do some follow-up to ensure they’re doing it right. If you don’t, they might end up doing it wrong, and you’ll spend your money on irrelevant tasks. For instance, if you hire a freelancer to run your blog, keeping tabs on their work is essential. This way, you avoid missed deadlines, out-of-context content, dissatisfaction as the end-user, or malicious activities on your website.

Similarly, many businesses use freelance professionals for administrative work, such as US based virtual assistants. The speed and efficiency at which administrative tasks are performed can have a huge impact on business operations, so you need to keep track of their work to ensure it is being completed in a timely manner. This will make a big positive difference when it comes to the smooth running of your business


Thus, it’s essential to keep track of outsourced projects. You must communicate efficiently as the project goes on. This way, they can ask questions about areas they don’t understand. Or if they need any clarification, it should be easy to reach you.

  1. Time Management

As you outsource your projects, it’s essential to have time limits. A project involves several teams working together. For instance, one requires web developers, freelancers, and technical and marketing groups. For these teams to deliver, they need clear time guidelines. Thus, as you set the deadlines, consider the role of each team player and how long it’ll take them to do an efficient job. If the teams work collaboratively, they’ll deliver the project on time.

You can keep the team in check by asking for random reports that tell you how far they’ve gone. Alternatively, you can have brief meetings where every team member shares their progress on their task. This way, you’ll improve your project’s efficiency.

Benefits Of Outsourcing Project Management

Creating the perfect balance ensures you make the most of project management outsourcing. Remember, it can only improve if you find the right project manager to take over your project. As such, you can reap other benefits, such as:

  • Low operating cost. If you use an employee to do the project, you’ll have to pay them a constant salary as long as the project runs.  
  • Outsourced managers bring a new set of eyes into the picture. You end up with better results.  
  • You also open up your business to objectivity if you outsource project management. It’s a sure way for your business to flourish.  
  • Outsourcing project managers ensure you bring the right skills and talents into the picture. You can expect better results once the project is done.   

If you realize your employees don’t have the skills to handle the project, it’d be best to outsource a project manager. Their input can improve your workforce significantly.

Tips On Choosing The Right Partner For Your Project

As indicated earlier, your project relies on the exceptional skills of your project manager. Finding the right one is critical to your project’s success. Thus, you must look for certain qualities in the right partner. For instance, if you have a marketing project, it’d be great to outsource it to a company specializing in marketing techniques. If you require administrative support, you might be looking for an experienced property management virtual assistant to support the team. On that note, here are some factors to consider when choosing the right partner:

  • Experience: You can tell their experience by the number of previous projects they’ve handled. Inquire about their performance on those projects before hiring them.  
  • Area of specialization: It’s crucial to outsource from a competent project manager. Find out their area of specialization to hire the right person for the job.  
  • Scope of projects: It’s essential to hire a partner who has interacted with several areas. It shows they’re knowledgeable.  
  • Cost: Before they start working on the project, agree on the cost of services so that you can be certain you’ll afford their charges.  

These are some of the critical factors to look for in a partner. They come in handy for the success of your project.



Project management outsourcing is a viable solution that guarantees the success of your project. As you look into outsourcing, ensure you score on critical points, such as choosing the right partner. This way, you’ll not lose your money and get unsatisfying results. Again, ensure you have security measures in place to guarantee the protection of your company’s data. If you skimp on the process, you may be a victim of pitfalls that can stall your operations.   

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