Microsoft Project Tutorial: Export the Calendar View

Written By Andrew Makar

Professional Cat Herder and an Agile Enthusiast with a keen interest in putting PM theory into actual practice.

MS Project Tutorial: Learn how export the calendar view

Exporting the calendar view from Microsoft Project  to Microsoft Word is a simple task that is useful to communicate key timelines, activities and milestones. The process creates a GIF file that can be included in any Office document.

Export Calendar Using MS Project 2010

To export the calendar view, follow these simple steps:

1. Switch to the Calendar View in Microsoft Project using View – Calendar

2. Select Task – Copy Picture

export calendar ms project

Copy Picture

3.  Select either the “For screen” radio butto or the “To GIF image file:” radio button

4.  Click Ok

5.  Open Microsoft Word and if you selected For Screen, just Select Edit – Paste and the Calendar image will appear.

Export Calendar Using MS Project 2007

To export the calendar view, follow these simple steps:

1. Switch to the Calendar View in Microsoft Project 2007 (View – Calendar)

2. Select Report – Copy Picture

3.  Select either the “For screen” radio butto or the “To GIF image file:” radio button

4.  Click Ok

5.  Open Microsoft Word and if you selected For Screen, just Select Edit – Paste and the Calendar image will appear.

The Final Result

Below is the final exported image of the calendar view.

Export Calendar From MS Project

Export Calendar From MS Project

You can also save the Copy Picture output to a file for future reference.  Copy the image to the buffer just makes it easier.

Calendar View or Timeline?

If you are using MS Project 2010, my recommendation is to use the Timeline view rather than the calendar view.  However, it helps to create a calendar view if you want to represent key milestones and tasks in a calendar format that your stakeholders can easily visualize.  MS Project 2007 users will need to upgrade to MS Project 2010 to take advantage of the timeline view feature.  Otherwise, this export calendar view option is a suitable solution.

For more tutorials on how to use Microsoft Project, check out our list of Microsoft Project tutorials.

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