HR Project Management: A Compact Guide

hr project management

Written By Andrew Makar

Professional Cat Herder and an Agile Enthusiast with a keen interest in putting PM theory into actual practice.

Project management typically involves planning, organizing, allocating, and handling company resources to accomplish tasks that would be of value. For human resource (HR) departments, project management involves overseeing the screening and hiring process. This also includes the implementation and compliance of company policies, labor laws, and employment-related matters.

HR project management has become more advanced. Gone are the traditional ways of using file cabinets and asking employees to fill up paper forms. You can learn more about two of the best HR support and project management applications at

In this guide, you can learn more about HR project management, its benefits, scope, and steps. 

Benefits Of HR Project Management    

HR project management benefits employees, employers, and the entire organization. Such benefits include: 

  • Promote Employee Welfare   

With proper implementation of employee welfare programs, companies can prevent quiet quitting, reduce attrition rates, protect employees’ rights, and boost employee morale. Your employees feel more valued and appreciated because HR acknowledges all their concerns. 

  • Increase Productivity Rate  

With the use of the right tools, HR project managers can efficiently monitor and track time. This helps employees manage their time better and increase productivity.   

  • Improve Business Image And Operations   

Happy and satisfied employees can help improve the reputation of a business. These qualities reflect on the productivity of employees and the health of business operations. When HR teams are well equipped with the best tools to perform their duties and responsibilities, it’s not impossible to attain these goals.   

  • Save Time and Effort  

Creating and implementing the right HR project management plan and using the right tools can help save precious time and effort. An employee management system, for example, can keep employee information and other sensitive data secured. It also helps HR managers keep track of employee attendance, performance, and productivity.

Scope And Responsibilities 

So, what is exactly covered under HR project management? 

Aside from just implementing a hiring and screening system, HR projects can have a wider scope and objectives. The projects may vary from one organization to another since HR teams develop projects based on the existing needs of employees and stakeholders. The objectives of the management or the company are taken into account too.

The most common HR projects that need management are the following:

  • Training and development programs  
  • Annual performance reviews    
  • Intern recruitment programs   
  • Executing team engagement activities  
  • Optimizing virtual onboarding  
  • Workplace operations management 

As you can see, the projects go beyond the recruitment and staffing process. HR project management also involves programs that keep employees engaged and proficient at work. 

hr project management

The Steps Involved In HR Project Management 

Managing projects require efficiency and order. When it comes to HR project management, there are steps to achieve every objective seamlessly. Steps may vary, depending on the organization, but the most basic ones are as follows:

  1. Designate A Project Team 

In most companies, the HR department has main responsibilities. Specifically, this involves recruiting staff and managing payroll. For other programs, it’s best to designate a team that can focus on handling them. This project team can handle the benefits program, be in charge of team building activities, company events and engagements, or focus on employee training programs. 

An HR project management plan must include a breakdown structure. It must outline the roles of each team, including the communication and reporting workflow. A staffing plan must include a timetable or milestone calendar for members to be always up-to-date when implementing projects. Delineating responsibilities and outlining each team’s roles help 

  1. Make Use Of The Right Tools 

Technology provides HR teams with the tools and systems they need to handle projects more efficiently. The HR support project management applications your company needs would depend on the goals and objectives you have set for employees. The needs of your employee and the organization as a whole must be taken into account too. Some of the systems you need are Human Capital Management (HCM) systems and HR Information Systems (HRIS)  

  1. Acquire Project Resources 

HR project teams can review existing and historical data from employee programs, events, the intranet, incident reports, and other employment-related activities to determine what resources are needed and how to acquire them. 

The resources needed would depend on each team and the project they handle. For the team that is responsible for employee benefits, collaboration with the accounting and finance departments is in order. Printing certificates and acquiring company merchandise might be also necessary. 


HR project management utilizes proper techniques and tools to handle HR tasks and responsibilities seamlessly. With efficient project management, HR staff can also focus on improving the welfare and development of employees and keep them engaged even after the recruitment and onboarding process.

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